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<h1>Allowing personal answers for prompts</h1>
<p>Personal answers allow a user to save prompt answers for a specific 
 prompt, and then reuse the answers on any report that the prompt is used 
 on. Personal answers can save time, for example, when a prompt answer 
 involves complicated metric qualifications. Create them once and reuse 
 them whenever you run the same report, or on different reports. Personal 
 answers also provide consistency, to ensure that the same prompt answers 
 are used across a number of reports. </p>
<p>Personal answers are saved for each prompt and each user, but they can 
 be used on different reports. Users can save prompt answers without having 
 to save the report itself. </p>
<p>When you create a prompt, you can allow no, one, or multiple personal 
 answers:</p>
<ul>
<li class=p-First-Bullet-Do-Not-Type-Text><p class=First-Bullet-Do-Not-Type-Text>&nbsp;</p></li>
	
<li class=p-Topic-Text-Bulleted><p class=Topic-Text-Bulleted><span 
 style="font-weight: bold;"><B>None</B></span>: No personal answers can be saved. 
 Every time a user sees the prompt, he must answer it manually (if it is 
 required) or ignore it.</p></li>
	
<li class=p-Topic-Text-Bulleted><p class=Topic-Text-Bulleted><span 
 style="font-weight: bold;"><B>One</B></span>: Only one personal answer can be 
 saved for this report. When the prompt is used again (on this report or 
 a different one), the personal answer is displayed. A user can keep the 
 personal answer, or add or delete selections. He can save his changes 
 as a new personal answer, but only one personal answer can be saved for 
 the prompt. </p></li>
	
<li class=p-Topic-Text-Bulleted><p class=Topic-Text-Bulleted><span 
 style="font-weight: bold;"><B>Multiple</B></span>: Multiple personal answers 
 can be named and saved, allowing different answers for the same prompt. 
 When the prompt is used again (on this report or a different one), the 
 personal answers are available. The user can select one of them, or answer 
 the prompt manually. </p></li>
</ul>
<p><span style="font-weight: bold;"><B>Note</B></span><span>: Personal answers 
 must be enabled for prompts in the Project Configuration Editor before 
 you can allow personal answers when creating a prompt.</span></p>
<p>Examples of each option follow. While they are simple examples, they 
 illustrate how the different types of personal answers work.</p>
<h2>No personal answers</h2>
<p>Create an attribute element list prompt (see 
<a href="Attribute_element_list_prompts.htm">Attribute 
 element list prompt</a> &nbsp;for instructions) on Region, 
 and do not allow personal answers (select <span style="font-weight: bold;"><B>None</B></span> 
 for the <font style="font-weight: bold;">Personal answers allowed<span 
 style="font-weight: normal;"> option). Name the prompt </span><span style="font-weight: bold;"><B>No 
 personal answers</B></span><span style="font-weight: normal;">.</span></font></p>
<p><font style="font-weight: bold;"><span style="font-weight: normal;">Create 
 a report with Region, the Revenue metric, and the </span><span style="font-weight: bold;"><B>No 
 personal answers</B></span><span style="font-weight: normal;"> prompt. </span></font><font 
 style="font-weight: bold;"><span style="font-weight: normal;">Execute 
 the report, and select Northeast, Mid-Atlantic, and Southeast at the prompt. 
 Save the report as a prompted report rather than a static one (select 
 </span><span style="font-weight: bold;"><B>Prompted</B></span><span style="font-weight: normal;"> 
 in the Save Options dialog box).</span></font></p>
<p><span style="font-weight: normal;">Re-execute the report. You are not 
 able to select a saved personal answer from your previous report execution, 
 but instead you must enter your prompt answers again. </span></p>
<h2>Single personal answer</h2>
<p>Create an attribute element list prompt on Region, and allow a single 
 personal answer. Name the prompt <span style="font-weight: bold;"><B>Single 
 personal answer</B></span>.</p>
<p><font style="font-weight: bold;"><span style="font-weight: normal;">Create 
 a report with Region, the Revenue metric, and the </span><span style="font-weight: bold;"><B>Single 
 personal answer</B></span><span style="font-weight: normal;"> prompt. Execute 
 the report </span></font><font style="font-weight: bold;"><span style="font-weight: normal;">and 
 select Northeast, Mid-Atlantic, and Southeast at the prompt. Click the 
 </span><span style="font-weight: bold;"><B>Remember this answer</B></span><span 
 style="font-weight: normal;"> check box, which saves your selections as 
 a personal answer. Save the report as a prompted report. </span></font></p>
<p><span style="font-weight: bold;"><B>Note</B></span><span>: </span>It is not 
 required to save a report in order to save the personal answer. However, 
 save the report for this example. </p>
<p>Re-execute the report. Northeast, Mid-Atlantic, and Southeast are displayed 
 automatically as the default answer. You can continue executing the report 
 or change the prompt selections by add or deleting regions. Delete all 
 the regions from the prompt answers, and replace them with Southeast, 
 Southwest, and South. Do not clear the <font style="font-weight: bold;"><span 
 style="font-weight: bold;"><B>Remember this answer</B></span><span style="font-weight: normal;"> 
 check box. These regions are now saved as the personal answer.</span></font></p>
<p class="whs1"><font><span style="font-weight: normal;">Re-execute 
 the report. </font>Southeast, Southwest, and South are displayed automatically 
 as the default answer. Delete all the regions from the prompt answers, 
 and replace them with just Central. Clear the </span><font style="font-weight: bold;"><span 
 style="font-weight: bold;"><B>Remember this answer</B></span><span style="font-weight: normal;"> 
 check box. The personal answer is now cleared. </span></font></p>
<p class="whs1"><span style="font-weight: normal;">Re-execute 
 the report. Since no personal answer exists, no prompt answers are displayed. 
 You must enter your prompt answers manually. </span></p>
<h2>Multiple personal answers</h2>
<p>Create an attribute qualification prompt on Region, and allow multiple 
 personal answers. Create a report with Region, the Revenue metric, and 
 the prompt that you created above. Execute the report, and select Northeast, 
 Mid-Atlantic, and Southeast at the prompt. Save the prompt answer, naming 
 it Eastern Regions. Save the report as a prompted report.</p>
<p><span style="font-weight: bold;"><B>Note</B></span><span>: </span>It is not 
 required to save a report in order to save the personal answer. However, 
 save the report for this example. </p>
<p>Re-execute the report. No default prompt answers are displayed, but 
 you can select Eastern Regions, the personal answer that you created previously, 
 from the drop-down menu. Instead, select Southeast, Southwest, and South 
 for prompt answers. Save them as a personal answer, naming it Southern 
 Regions. Set this personal answer as the default (select the <span style="font-weight: bold;"><B>Set 
 as default</B></span> check box).</p>
<p>Re-execute the report. Southeast, Southwest, and South are displayed 
 as the default prompt answers, since they were defined as the default 
 above. Clear the prompt answers, and replace them with Central. Do not 
 save it as a personal answer.</p>
<p>Re-execute the report. Southeast, Southwest, and South are displayed 
 as the prompt answers, since they are still the default. You can select 
 East or South (the current selection) as personal answers. </p>
<p>Personal answers are saved in the <span class=Code>My Personal Objects\My 
 Answers\Prompt Answers</span> folder. You can delete 
 and rename personal answers in this folder, or when answering a prompt. 
 You cannot edit personal answers.</p>
<p class="whs2">Related Topics:</p>
<ul type="disc" class="whs3">
	
<li class=p><p>
<a href="Creating_prompts.htm">About prompts</a></p></li>
	
<li class=p><p>
<a href="Prompt_types.htm">Types of prompts</a></p></li>
	
<li class=p><p>
<a href="Running_prompted_reports.htm">About prompted 
 reports</a></p></li>
	
<li class=p><p>
<a href="Run_prompted_documents.htm">Answering questions 
 for a prompted document</a></p></li>
</ul>
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